COA News and Announcements

The Campus Organizations Accounting Office will be closed the week of fall break, and for a portion of the winter break. 

 

The COA office will be closed the week of November 23-27 for Fall break, and will return on Monday, November 30th. . 

 

We will also be closed December 21st through January 1st, and will return on Monday, January 4th, 2027.

 

If your organization has travelling or purchases that may require our assistance (such as with a limit increase) during these times, please plan on making any requests and schedule them ahead of time!

 

Student Organization P-Cards should be returned to the COA office once they are no longer needed.

 

If you are a student who is graduating, stepping down from your officer position, or simply no longer need your P-Card, you should return the card to our office for cancellation. Once you have returned your card, you will receive an email within a few days confirming the cancellation process has begun. That’s it!

 

Campus Organizations can now set up apparel fundraisers directly through Vernon!

This platform is designed for your organization to raise funds through the sale of apparel. You can offer t-shirts, V-necks, long sleeve shirts and sweatshirts through this platform. Each product will have a minimum margin of $5, meaning that each piece purchased raises at least $5 for your organization. If you would like to increase the margin for items, please work with The Vernon Company (contact information below) on a one-on-one basis. There are “good” and “better” options for each apparel item depending on the price point you are trying to hit. For the time being, you can put artwork on the front of the apparel item in up to three colors. The process for utilizing this platform is outlined below:

  1. Design your artwork.
  2. Send the artwork to Vernon.
  3. Vernon will mock-up your artwork.
  4. Vernon sends artwork back to your organization.
  5. Your organization submits the artwork to ISU’s Trademark Office: https://www.trademark.iastate.edu/organizations
  6. The trademark office will approve or deny your request.
  7. If approved, forward the approval email to Vernon. If denied, start again from step 1.
  8. Work with Vernon on the length of time your pop-up storefront will be available.
  9. Vernon will design and complete the setup of your pop-up storefront.
  10. Customers order apparel during the designated time frame.
  11. Orders are fulfilled within 1-2 weeks of the storefront closing. The items can be sent directly to the customer or shipped to your organization for distribution.
  12. Vernon issues a check and provides final counts of apparel ordered. Please note that these checks and reports are mailed to the Campus Organization Accounting office.  The checks will be deposited into your account and a copy of the deposit slip and any reports will be emailed to the treasurer.

 

The Vernon Company’s Contact information:

Rhonda Mock
Digital Sales Coordinator
The Vernon Company
D: 641-791-8589
C: 515-339-6947
rhondam@vernoncompany.com

We've added a new feature to our website- you can now request a Sales Tax Exemption Certificate or w-9 through our website's forms page!

 

Our Clover flex devices are available for your organization to borrow for collecting dues, making sales, or for collecting registrations! Get started through our Workday request.