Procurement Card Program

The p-card is the purchasing method of payment for student organizations. The process to receive a p-card takes about two weeks once the COA office receives and can process a complete application.

Obtaining a P-card as a Treasurer

1. Treasurer will complete an application in Workday
2. COA office and the organization advisor will review the application
3. COA will submit final approval and will order the p-card
4. COA receives and processes the p-card
5. COA office will contact the treasurer when the card is ready for pickup

Obtaining a P-card for an Additional Officer

1. Proposed cardholder will complete a Cardholder Agreement and provide that document, along with their full legal name, and telephone number to the organization treasurer
2. Treasurer will complete an application in Workday
   • The Cardholder Agreement will be attached to the application
3. COA office will review the application
   • The applicant will be enrolled in p-card training if needed
4. Organization Advisor will review the application
5. COA will submit final approval and will order the p-card
6. COA receives and processes the p-card
7. COA office will contact the officer when the card is ready for pickup

Policies

• Cardholder must be a current officer of a recognized student organization
• Cardholder must be a current student at ISU
• Two officers within an organization may hold a card; more if needed (e.g. travel)
• One application per card applicant
• Financial account must be in good standing
• Student Organization must be in good standing
• Original, itemized receipts must be scanned and attached to electronic verification in Workday
• We recommend advisors retain original receipts of $500 or greater for one (1) year
• Training is mandatory for cardholders, treasurers and advisors
• You may not share the card with another officer
• No trademarked items to be purchased without approval through Trademark

Other policies are explained in the Canvas training module.