Create a Miscellaneous Payment Request

Use Create Miscellaneous Payment Request in Workday when a check is needed to pay a person or business. The payment can only be initiated after the payee has been found or created in Workday, so if please utilize the guide for how to find, update, or create a payee if needed prior to using the information below to request a check. 

The Request Process

To begin, type "Create Miscellaneous Payment Request" in the Workday searchbar:

Typing "Create Miscellaneous Payment Request" in the Workday search bar will navigate you to the request form.

The form will populate, and information will need to be filled in several fields of the top “Primary Information” section.

  • Payee:  Type in the name or payee ID of the payee you have previously found or created (This pulls in who the check will be made out to, and also the address where the check will be mailed)
  • Currency: Auto-populates. Do not change this field.
  • Payment Type: Type and select “Check.” Do not select any other types, this is the only payment type available to Campus Organizations.
  • Request Type: Select “Campus Org”
  • Memo: Type in the invoice number, event description, other short description of the payment, or “ubill reimbursement”. This is the memo that gets printed on the check, so it is more helpful for the recipient to receive "Payment for invoice 12345" or "Umpire payments from 7/15/2025" than "Payment from ISU"
  • Many other fields are present in this top section, and none of them are utilized by Campus Organizations. Do not enter any information in any other fields at the top section of the request.
A screenshot of the Primary Information section of the MPR request

The “Lines” and “Attachments” areas will also need to be completed. You’ll find the tabs for those in the middle of the form, just past the Primary Information section.

A screenshot of the tabs just after the Primary section, reading "Lines," then "Miscellaneous Fields," and finally Attachments".

Fill in the “Lines” section as listed below. You will likely need to scroll to access all the fields:

  • Spend Category: Use SC10863 Campus Org Review
  • Extended Dollar Amount: Total dollar amount of payment
  • Program: Enter your PG# (PGXXXXXX)
  • Do not change or enter information in any other field- all other fields are not required.
  • Some fields will auto-populate, do not change or delete those fields.
  • Do not create additional lines.
A screenshot to show the "Lines" area with a scrollbar that will be used to access all the necessary fields.

Use “Attachments” to attach your documentation for this payment (Invoice, itemized receipts, etc.)

A Screenshot of the request screen when the attachments tab is selected.

Once the form and documentation is complete, “Submit” via the button on the bottom of the page.

Attachments that may be needed

  • An invoice is needed to pay a business for goods that does not accept payment by credit card.
  • A contract is needed to pay a service such as a speaker, entertainer, or other person or company hired to perform a service. A contract will have to be created by ISU staff authorized to do so before the event as part of your event authorization- contact Student Engagement for more information.
  • Sports clubs paying a referee or umpire will need a game sheet attached
  • Prize payouts should include an event flyer or other event notification, and a completed prize form.
  • A refund for dues or overpaid fees to a club will need a copy of the deposit slip. A refund of cash received will also require a copy of the receipt given when the cash was originally received. Please also make note of the cash sale number (CS-XXXXXX) from your transaction detail that corresponds with the deposit slip attachment.
  • Mileage for visitors to campus will need a map screenshot showing the number of miles driven, as well as an attachment that shows the calculation for the mileage payment.
  • A ubill reimbursement needs the itemized receipts from the original purchase, any other documentation needed for the original transaction (artwork, trademark approval, prize form, etc.) and ubill documentation from when the charge was applied to the ubill, and when the charge was paid off.
  • Please check with the COA office if you have any questions about what to attach to a MPR, there are many variations of different types of payments!

Approval Routing and Processing

Once submitted, the request routes through several approvals before the request is sent to be entered, processed, and the check printed and mailed.

  1. The treasurer will fill out and submit the request in Workday
  2. The request will be sent to the organization advisor to review and approve the request
  3. The COA student accountants will review the request for accuracy and completeness, as well as verify the status of your organization and that the treasurer has completed the current school year’s Treasurer Training in Canvas, and that the organization account has sufficient funds to process the request.
  4. The COA manager will review and approve the request. At that time the request will close.
  5. The payment will be queued to be printed with the next batch of University checks. Checks print once per business day. Checks are mailed within a day of being printed.