When funds are transferred to a Campus Organization from the ISU Foundation- from donations or departmental transfers from other campus gift accounts, you are able to tell where the funds originated, letting your organization better keep track of your donations and gifts at any time. Student Organization Treasurers and Advisors can access information related to incoming deposits from the ISU Foundation.
To start, run the ISU Transaction Detail report in Workday and locate the transaction you’d like to know more about.
In the example below, you would know this is a deposit from the ISU Foundation because it is deposit specified as “Nonfederal Gifts, Grants &Contracts” in the Ledger Account column. A regular deposit made through the Memorial Union Business Office would be identified as “Other Revenues” in the Leger Account column.
To find more information about the deposit, click on that transaction’s Cash Sale Number in the Operational Transaction as Customer Payment column. In the picture below, a red arrow is pointing at an individual Cash Sale Number listed in the Operational Transaction as Customer Payment Column:
The Cash Sale link will lead into a new screen titled View Cash Sale where you’ll see some information included in the memo column of the Invoice Lines tab. To see the attachment that was used to create the deposit, you’ll need to go to the Attachments tab. Click on Attachments to access the documentation for this transaction. In the photo below, an arrow points to where the attachments tab is located on the screen:
Once in the attachments tab, you’ll have access to an attached document, which should contain all the information you’ll need to keep track of what money was received from which company or department. Click on the document to open the attachment.
Please note that this information would only be available for deposits through the ISU Foundation. For a regular deposit made through the Memorial Union, please retain your copy of the deposit slip for reference.