Use Workday to Find Your Organization's Account Balance

To see your current balance:

  1. On the Workday home site, type, or partially type “ISU Financial Summary - Actuals” in the search bar. Typing a portion of this report name will pull up the report. Please be sure to only select the report with this exact name!
A screenshot of the search bar in Workday, showing that be entering in the partial report name, the report will be suggested

2. Click on “My Organizations”, which should pull up the organizations you have permission as treasurer to see. Select the Cost Center (CCXXXX) for the organization you wish to review.

A screenshot of the report prompt screen in Workday for this report, showing where to chick in the the "Organizations" field to find and populate your organization.

3. The current time period should be pre-populated

  • FY26 includes the time from July 2025-June 2026
  • Previous year balances for FY20-FY23 can be accessed through the report “ISU Financial Summary Balance Restricted Funds FY23 and Prior”

4. ISU Resource Type Hierarchies can be left as is

5. Select "OK" at the bottom to run the report

 

A brief overview of what you will see on the report

  • This is a summary overview of transactions that have posted to the account through the time period selected
  • Fiscal Balance Forward is the amount in the account as of July 1 of the fiscal year selected
  • Receipts YTD is a summary of all deposits from July 1 of the fiscal year to the present
  • Expenditures YTD is a summary of all expenses (posted P-Card transactions, MPRs) from July 1 of the fiscal year to the present
  • Transfer in and Transfer Out is a summary of and transfers in out during the fiscal year selected (such as Student Government funding).
  • Ending Balance is the column that will tell you the current balance in the account. An amount in parenthesis means the account is overspent!

 

Notes for using this report:

  • You likely need this report mostly for just the Ending Balance; to see the detail of the expenses and revenue that has ported to the account, please use the report “ISU Transaction Detail”.
  • This report is a summary of posted activity, you may need to review ISU Transaction Detail to see that all expected expenses or revenues have posted.
  • In Workday, a number in parenthesis mean the amount is negative. On this report, if the Ending Balance is in parenthesis that means the account is overspent.